1- Where is Human Resources Department (Campus) located?

Human Resources Department (Campus) is located in College Hall, Third Floor.

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2- What are the Office hours in the Human Resources Department (Campus)?

Office hours are from 8:00 a.m. to 5:00 p.m. Monday through Friday.

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3- When and where can I get my University Identification Card (ID)?

You can get your ID 24 hours after you sign your contract at the ID Center in Ada Dodge Hall.

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4- How can I get a certificate of employment?

You can get a certificate for employment by submitting a certificate request online from within AUB Campus or filling the Certificate Request Form and sending it to Human Resources Department (Campus). The certificate will be ready within two working days.

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1- What is the retirement age for Non-Academic Employees at AUB?

All Non-Academic Employees and Workers will retire on September 30 coincident with or next following their 65th birthday.

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2- If I decide to leave AUB, what is the notice period that I should give?

In case of resignation, a Non-Academic Employee or Worker shall give the University at least one month's written notice prior to the effective date of his/her resignation if he/she has three or less years of continuous service, or two months notice if he/she has more than three years but less than six years of continuous service and three months if he/she has more than six years and less than 12 years of continuous service and four months if he/she has more than twelve years of continuous service.

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1- How do I apply for vacancies at AUB Campus?

All vacancies are posted on the Human Resources Department (Campus) website under Career Opportunities. Those interested are required to e-mail their CVs to vacancy@aub.edu.lb, specifying the position to which they are applying for.

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2- How will I know if the Human Resources Department received my CV?

You will receive an automatic reply confirming receipt of your email.

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3- What is the policy on the Probationary Period?

All Non-Academic Employees and Workers are hired on an initial probationary status up to a maximum period of 90 days. During the probationary period such Employee or Worker is considered to be on a trial basis for the dual purpose of permitting the University to verify that he/she is qualified for the position to which he/she is assigned, and to allow the Employee or Worker himself an opportunity to adjust to the requirements of the position. If such Employee or Worker completes the probationary period he/she will be retained in his/her post.

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1- Does AUB have a Life Insurance plan?

Yes, AUB as of February 1, 2009 has adopted a Life and AD&D (Accidental Death and Dismemberment) Insurance for its full-time academic and non-academic employees who are in active service. Coverage includes death due to accident or sickness; accidental permanent total disability; and accidental permanent partial disability.

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2- How do I enroll in AUB’s Life Insurance plan?

You are required to complete and sign the Group Life Application (Individual Enrollment) form and submit it to the Human Resources Department-Campus.

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3- What if I do not wish to enroll in AUB’s Life Insurance plan?

If you chose not to enroll in AUB’s Life Insurance plan, you are required to sign a waiver form.

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4- More FAQs on Life Insurance?

1- Am I eligible to benefit from educational allowances/scholarships for my children?

Academic Personnel

Check the policy at the following link:

http://pnp.aub.edu.lb/university/academic/148020016.html

Non-Academic Personnel Above Grade 12

The University will grant educational allowances for children of Non-Academic employees classified above Grade 12 (Senior Staff and Specialists) and who are in active service in accordance with the following guidelines and conditions:

1. Eligibility

   To be eligible for these educational benefits the employee must have had two or more years of continuous service at the University.

   An educational allowance will be paid for each eligible student of the appointee. Notwithstanding the foregoing, if the appointee's spouse is eligible to receive a similar allowance for any eligible student, no educational allowance is provided for such eligible student, except to the extent that suitable arrangements are made between AUB and the spouse's employer to share the cost of that eligible student's education.

2. Years of Education

   An educational allowance for elementary, intermediate and secondary education will be paid, for a maximum of thirteen regular academic years for an eligible student pursuing the high school program, or a maximum of fourteen years for an eligible student pursuing the Lebanese Baccalaureate or similar programs. If an eligible student has already completed a number of years of elementary, intermediate and/or secondary education before the appointee becomes entitled to an educational allowance, the educational allowance for the eligible student is for the remaining years only.

   1. Amount of Educational Allowances: The educational allowance for elementary, intermediate and secondary education will consist of payment of all reimbursable expenses (as defined below) actually incurred in respect of the eligible student at school in Lebanon or abroad, but in no event shall the total payment for all reimbursable expenses exceed the amount of the tuition (as defined below) charged by the International College (I.C.) in Beirut.
   2. Reimbursable Expenses: The following are reimbursable expenses upon presentation of original receipts, school registration certificate, and list of the school fees:
   1. Tuition, as defined in the catalogue or descriptive literature of the school in question as the charge for instruction for the course for which the eligible student is enrolled, or the cost of a reputable and internationally recognized correspondence course (such as the Calvert System), but not including the charges for courses or activities that are not necessary for graduation, and subject to the maximum amount set forth above.
   2. charges and fees (whether or not separately stated) for registration, health services, sports activities, heating, language studies that are required of all students, the use of libraries and laboratories, and graduation;
   3. If the cost of books is not included in tuition, an allowance for books will be paid:
   1. L.L. 80,000.- for an eligible child in Elementary School;
   2. L.L.150,000.- for an eligible child in Intermediate School ; and
   3. L.L.300,000.- for an eligible child in Secondary School.
   4. The allowance for books may be amended from time to time by the University Administration with the approval of the President.
   3. Non-Reimbursable Expenses: Any tuition fees, charges or expenses not specifically mentioned in this Section 6, above are not reimbursable. Such nonreimbursable expenses include, without limitation:
   1. Fees for attending Nursery School.
   2. Charges and fees for: transportation to and from school; meals or use of dining room; supervised studies and tutoring; music lessons, outside regular courses; language studies not required of all students; typing, shorthand and computer lessons, outside regular courses; evening studies, books (beyond the allowance set forth above); uniforms; laundry; deposits; building and development fees or the like, and dormitory rooms.
   3. Fees for Baccalaureate examinations, College Board examinations, or any other external examination.
   4. Travel and baggage allowances with respect to any eligible student attending school abroad.
3. College or University Education

An educational Allowance for college or university education may be provided in the form of either free tuition at AUB or reimbursement of tuition at another college or university, as set forth below. AUB waives the AUB entrance examination fee for one session per eligible student.

1. Free Tuition: Free tuition at AUB is provided to an eligible student for a maximum number of regular academic years leading to the bachelor's degree, as follows:

   Faculty	Entering Level (Class)	Maximum # of Years
   Arts & Sciences	Freshman	4
   	Sophomore	3
   School of Business	Freshman	4
   	Sophomore	3
   Health Sciences	Freshman	4
   	Sophomore	3
   Nursing School	Freshman	4
   	Sophomore	3
   Engineering	Freshman	5
   	Sophomore	4
   Architecture	Freshman	6
   	Sophomore	5
   Agriculture	Freshman	5
   	Sophomore	4

2. In the case of a transfer student, any year(s) spent in a Faculty from which an eligible student transfers shall count towards the total number of regular academic years for which free or reimbursed tuition is provided in the Faculty to which he or she transferred.
3. College or University Education other than A.U.B: If an eligible student pursues college or university education other than at AUB, the actual cost of tuition (as defined above), but not exceed the amount of the tuition charged at AUB in the corresponding Faculty, is paid for a maximum number of regular academic years leading to the bachelor's degree, corresponding to the number of years set forth above.
   Neither the baggage expenses or expenses of actual travel to and from the college or university, nor any other educational expenses not included in tuition, are including in the Educational Allowance. Reimbursement of tuition fees, as stated above, will be made only upon presentation of the statement of fees and the original receipt.
   If an eligible student has already completed a number of years of university or college education before the appointee becomes entitled to an educational allowance, the educational allowance for the eligible student is for the remaining years only.
4. Allowance in Case of Retirement of Appointee

   If an appointee retires after less than fifteen continuous years of active service, the Educational Allowances for each of appointee's eligible students, if any, will continue until the end of the academic year during which or at the end of which retirement occurs. If an appointee retires after fifteen or more years of continuous active service, the educational allowance to which each of the appointee's eligible students, if any, would have been entitled if he or she had not retired, will continue as if the appointee had not retired.

5. Allowance in Case of Death of Appointee

   If an appointee dies while in active service, the educational allowance for each of the appointee's eligible students, if any, will continue until the end of the academic year following the appointee's death, with the following extensions:

   1. If the appointee had more than ten years of continuous active service, the educational allowances for each of the appointee's eligible students, if any, will continue as though the appointee had not died by had remained in active service with AUB until each eligible student completes his or her education.
   2. Notwithstanding the foregoing, the educational allowances of an appointee's eligible students are not extended beyond the end of the semester in which the appointee's surviving spouse, if any, remarries.

 

Non-Academic Personnel in Grades 1 – 12

http://www.aub.edu.lb/hr/labor_relations/Documents/collective_labor_contract.pdf

 

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2- Am I entitled for book allowance for my children?

The University will grant a book allowance for children of Employees and Workers who are eligible for educational scholarships (if the cost of books is not included in tuition) as follows:

1. L.L. 80,000.- for an eligible child in Elementary School;
2. L.L.150,000.- for an eligible child in Intermediate School ; and
3. L.L.300,000.- for an eligible child in Secondary School.

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Health Insurance Plan FAQs

1- What do you mean by HIP?

HIP means the Health Insurance Plan of the American University of Beirut.

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2- Who is eligible to enroll in the Plan?

Full-Time academic and non-academic employees engaged for periods over three months and employees on half time or more and for more than nine months with their spouses and dependent children are eligible to enroll in the Plan.

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3- Is enrollment in the Plan mandatory?

No. Enrollment in the Plan is optional.

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4- What are the steps to be taken in order to enroll in the Plan?

You must fill an enrollment form of Membership within 21 days from the date of appointment. After 21 days enrollment will be available if requested in writing only in the following October.

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5- Do I have the choice to use the facilities of other than AUB Hospital and University Health Services (UHS)?

No, to benefit from the HIP coverage, you are required to use exclusively the University facilities except in cases of "Medical Emergency" or in cases of approved leaves.

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6- What do you mean by Medical Emergency?

Medical Emergency means a sudden, unexpected and unforeseen occurrence of condition resulting in an injury or acute illness or accident requiring immediate attention as determined by the medical profession.

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7- What does HIP cover in case of Emergency in Lebanon or abroad?

In case of emergency, HIP will cover for the medical and the hospital services provided at AUB Medical Center at maximum of 80% of the costs charged to HIP by AUB Medical Center.

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8- How am I reimbursed with the costs?

You will submit original itemized bills and receipts together with a report from the attending physician to the Benefits Coordinator's Office of the Human Resources Department (Campus) and after proper investigation by HIP Audit Team Committee, you will be refunded with the costs as provided by the Plan.

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9- In case I am on approved leave from the University, do I have HIP coverage (Annual Leave, Sabbatical Leave, Leave With Pay, Leave Without Pay)?

Yes, you will have HIP coverage during such Leave but the costs to HIP will not exceed 80% of costs charged to HIP by AUB Medical Center i.e. Dr. consultation is L.L.55,000 you will be reimbursed with L.L.44,000 as stipulated under answer No.8.

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10- Do I have HIP coverage for conditions resulting from work related accident, injury or illness?

No, the HIP will not cover work related injury or accident. Such coverage and benefits are paid by the University.

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11- In addition to HIP, do I have any Supplemental Insurance Coverage when I am on approved leave?

You will have additional Travel Insurance coverage for emergency care outside Lebanon when on University Business leave, Home leave, and Periodic Paid Research leave. Check the following link for more details:

 http://www.aub.edu.lb/VPFF/EHSRM/Pages/Travel_Insurance.aspx

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VANGUARD

1- Why was Vanguard selected as the Retirement Program for U.S. Citizen and Resident Alien Employees of the American University of Beirut's (the "plan's") new recordkeeper and investment manager?

American University of Beirut chose Vanguard because of Vanguard's strong program and broad experience. With Vanguard you'll benefit from:

- An expanded lineup of funds.
- Award-winning investment education and targeted investment advice.
- Secure online access to your account and interactive investment management tools.
- Easy ways to consolidate your investments.
- Attentive service from experienced professionals.

You may be familiar with Vanguard as one of the largest mutual fund companies in the world. Vanguard manages 18 million shareholder accounts and more than $920 billion in assets.

Vanguard is well known for its high value, low costs, and exceptional service. Because Vanguard keeps operating costs at the lowest reasonable levels, more of the funds' investment income can be returned to you as an investor. The overall average expense ratio for Vanguard funds in 2004 was 0.23% ($2.30 per year for a $1,000 investment). That's about one-fifth the U.S. industry average of 1.35% ($13.50 for a $1,000 investment), according to fund tracker Lipper Inc.

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2- What's changing about the plan?

All contributions to the American University of Beirut retirement plan with respect to money payable after January 1, 2006 are being invested with Vanguard. This means that all your future statements with respect to such amounts will come from Vanguard, and you will contact Vanguard if you have questions about your account, where to invest your contributions, or how much to save.

The plan's investment options will also be expanded to 15 funds, divided into 2 categories-6 Target Retirement Funds and 9 core funds. Target Retirement Funds are "one decision" funds that simplify investing for retirement. All you need to do is choose the fund that is closest to your expected retirement date. Core funds are designed for investors with the experience and time to research the plan's 9 other fund options. They are funds of various types that, when used in combination, can provide you with a diversified portfolio.

Certain plan provisions are also changing, and you will be provided with information about these changes soon.

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3- What's not changing about the plan?

American University of Beirut's contribution to your account will be the same as it would have been had this change not occurred.

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4- What do I need to do?

You will need to complete an enrollment form and return it to the Benefits Office by February 8, 2006. Your new payroll contributions (and your employer contributions, if you are eligible) will automatically be invested in Vanguard Prime Money Market Fund until you make an investment election and Vanguard is administratively able to effect that election. We will let you know when this will occur.

Your prior beneficiary information will not be automatically carried over to your new account at Vanguard. To designate beneficiaries for amounts at Vanguard, complete a beneficiary designation form and return it to the Benefits Office.

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5- When will new contributions be invested at The Vanguard Group?

Contributions to Vanguard began on January 1, 2006. As indicated above, they will be invested in the Vanguard Prime Money Market Fund until you have elected otherwise and Vanguard is able to effect your elections.

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6- What will happen to my current investments with TIAA-CREF?

You'll need to decide whether you want to transfer your existing balance from TIAA-CREF to Vanguard. Bringing your assets together can simplify your investment program. If you decide to leave your existing balance with TIAA-CREF, you may.

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7- How can I move my balance from TIAA-CREF to Vanguard?

If you decide to move your balances from TIAA-CREF to Vanguard, you'll need to take certain steps to complete the transfer. More information about this process will be provided at a later date. Note that amounts invested in certain TIAA-CREF investments may not be available for immediate transfer.

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8- What investments will be available from Vanguard?

With Vanguard you'll have access to the following funds:

 

Target Retirement Funds
Fund Name	Fund Type
Vanguard Target Retirement 2045 Fund	Balanced (stocks and bonds)
Vanguard Target Retirement 2035 Fund	Balanced (stocks and bonds)
Vanguard Target Retirement 2025 Fund	Balanced (stocks and bonds)
Vanguard Target Retirement 2015 Fund	Balanced(stocks and bonds)
Vanguard Target Retirement 2005 Fund	Balanced(stocks, bonds, and short-term reserves)
Vanguard Target Retirement Income Fund	Balanced (stocks, bonds, and short-term reserves)

 

Core Funds
Fund Name	Fund Type
Vanguard Prime Money Market Fund	Money market
Vanguard Total Bond Market Index Fund	Bond
Vanguard Windsor™ II Fund	Growth and income stock
Vanguard 500 Index Fund	Growth and income stock
Vanguard Morgan™ Growth Fund	Growth stock
Vanguard Mid-Cap Index Fund	Growth stock
MainStay Small Cap Opportunity Fund – Class I	Aggressive growth stock
Vanguard Explorer™ Fund	Aggressive growth stock
Vanguard Total International Stock Index Fund	International stock

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9- What are Target Retirement Funds?

Target Retirement Funds are "one decision" funds that simplify investing for retirement. The funds are comprised of four or five low-cost Vanguard funds. Choose the fund nearest your expected year of retirement. As that date approaches, each fund gradually and automatically reduces risk by shifting from stocks to bonds. A sixth fund, Vanguard Target Retirement Income Fund, maintains a fixed allocation intended to provide retirees with income while preserving the original investment.

There is not an additional fee to own these funds. The only costs you pay are the expense ratios of the underlying funds. Keep in mind that although Target Retirement Funds can simplify investment selection, all mutual fund investing is subject to risk. Diversification does not ensure a profit or protect against a loss in a declining market.

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10- When will I get more information about the transition to Vanguard?

On February 2 and 3, 2006, informational meetings will be conducted by a representative from Vanguard. For employees in Beirut the meetings will be held by videoconference at 4 p.m. and 5:30 p.m. on both days. Employees in New York can attend a meeting on February 2, 2006, at 11:30 a.m. A final session will be held in Beirut on February 6 at 4 p.m. The meeting rooms for both locations will be announced shortly. You'll also receive notice once the new plan becomes accessible.

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11- Where will my contributions be invested?

Your new payroll contributions (and your employer contributions if you are eligible) will automatically be invested in Vanguard Prime Money Market Fund until you make an investment election and Vanguard is able to administratively effect the election. We will let you know when this will occur.

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12- What are the key dates in the transition?

The following table shows the key dates:

 

January 1, 2006	All new contributions to the plan with respect to money payable after this date begin being invested at Vanguard in Vanguard Prime Money Market Fund.
February 2 and 3, 2006	Informational meetings will be conducted by a representative from Vanguard.
February 8, 2006	Deadline to complete an enrollment form and return it to the Benefits Office.
March 1, 2006	Access to the new plan is available through Vanguard.

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13- Will my balance and all my personal, beneficiary, and investment information automatically carry over to Vanguard?

No. Your balance will remain with TIAA-CREF unless you move it to Vanguard.

Your new payroll contribution (and your employer contributions, if you are eligible) will automatically be invested in Vanguard Prime Money Market Fund until you make an investment election and Vanguard is administratively able to effect the election. We will let you know when this will occur.

Your beneficiary information will not be automatically carried over to your new account at Vanguard. To designate beneficiaries with respect to amounts invested with Vanguard, you need to complete a beneficiary designation form.

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14- What if I don't take any action?

Several things will happen:

- Your new payroll contributions (and your employer contributions, if you are eligible) will be invested in Vanguard Prime Money Market Fund until you make an investment election and Vanguard is administratively able to effect that election.
- Your existing balance will remain with TIAA-CREF.
- There will not be any beneficiary information listed on your account with respect to amounts payable after January 1, 2006, which means your account balance will be payable to your spouse, if applicable, or if no spouse, to your estate in the event of your death.

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Plan B

1- What is Plan B?

Plan B is a plan for non-U.S. Citizen or Resident Alien employees of the University. It is intended to encourage employees to make and continue careers with A.U.B. and to provide them with a retirement benefit.

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2- Can I participate in Plan B?

Yes, if you are a regular full-time faculty member or other academic employee of the University who is a non-U.S. Citizen or Resident Alien Employee.

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3- What do you mean by "Regular"?

Regular means full-time academic personnel appointed for a period of one academic year or more.

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4- How do I enroll or participate in the Program?

By signing enrollment form, Salary Reduction/Salary Deduction Agreement, your investment choice(s) through the carrier and other documents pertaining to your beneficiary through the Benefits Coordinator's Office of Human Resources Department (Campus).

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5- When do I enroll?

On the first day of October coincident with or next following the date of employment.

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6- How much do I contribute?

At least 5% of your compensation which will be deducted from you compensation. The 5% will be withheld monthly by Payroll deduction pursuant to a Salary Reduction or Deduction Agreement.

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7- How much does the University contribute?

The University records in your Memorandum Account a 12 ½ percent of your monthly compensation for each month of active participation. All entries to your Memorandum Account will be converted to U.S. Dollars at the prevailing rate in addition to an amount of interest credited by TIAA in respect of its annuity contract.

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8- Can I contribute more than 5%?

Yes, you may contribute more than 5% with the understanding that the amount in excess of 6% will be subject to Lebanese Income Tax.

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9- What happens to my contributions?

Your contributions are converted into U.S. Dollars at the prevailing rate and are remitted to a carrier or to a trust to be managed, invested, reinvested and distributed according to your investment choice(s).

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10- What kind of benefits do I get under the Plan upon terminating my services with the University?

You will get from the University i) the balance of your Memorandum Account as of the date of your termination of service in the form of a single lump sum cash in U.S. Dollars and ii) your own balance account (contributions) remitted to the carrier in the form of a single lump sum cash.

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11- If I opt not to join the Retirement Program, what benefit do I get upon terminating my services with the University?

If you are not a participant in the Plan, you will not be entitled to any termination benefits nor your beneficiary will benefit from the death benefit provision.

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12- Can I stop contributing?

Yes, but you must give the University at least one month's written notice.

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13- If I stop making contributions towards the Plan, when can I start again?

You can start in October of every year.

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14- In case I am on approved leave without pay, do I need to contribute to the Plan?

Your contributions may or may not be continued. Such contribution if continued, will maintain the Death Benefit Provision effective.

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15- During such leave, is there any University contribution?

No, there will be no contribution to the Plan from the University during such leave.

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Plan B Conversion

1- What has changed in Plan B?

1. New (off-shore) choices for employee investment selections
2. Addition of hardship withdrawal provision
3. New method for calculating the interest return on your memo account
4. As of January 2010, you will have internet access to your account

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2- What are the new investment choices?

Please refer to the Plan B “Enrollment Form”. Annual returns on the new investment choices are available in the powerpoint presentation. Fact sheets on all the investments are also available at following link.

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3- What is the new method of calculating the interest return on our memo account?

Your interest return will be calculated on an annual basis using the return from a “moderate memo account portfolio” comprised of 40% bonds and 60% global stock index. Returns for the last five years are listed below:

PLAN B - MEMORANDUM ACCOUNT
"Memorandum Account Portfolio" Performances
MEMO ACCOUNT PORTFOLIO Jan. 1, 2010	% Alloc	Portf Return (YTD Nov. 09 )	Portf return 2008	Portf return 2007	Portf return 2006	Portf return 2005
Vanguard Euro Government Bond Index	14%	1.88	0.47	1.78	1.56	-1.25
Vanguard US Government Bond Index	26%	0.24	3.07	2.16	0.83	0.65
Vanguard Global Stock Index	60%	16.31	-24.51	5.18	11.79	5.45
TOTAL PORTFOLIO	100%	18.43	-20.97	9.11	14.18	4.85

 

 

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4- Are there any fees associated with the revised plan and what are they?

As in the previous Merrill Lynch portfolio, there are fees. Each mutual fund within the plan is a managed portfolio of assets, and as such does incur operating costs. These costs are outlined on the fund facts sheets as the "Expense Ratio". This expense ratio is the approximate expense of the fund to cover asset management and other operational costs. All returns and performance information is reported net of this fee, and reflected in the NAV (or share price) of the fund. Members will not see these expenses deducted from their fund position for this reason.

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5- I am not very knowledgeable in financial matters, how do I decide which investment is right for me?

Before deciding upon an investment strategy, it may be helpful to you to identify what type of investor you are and how much risk you are willing to assume. Kindly refer to the documents titled “AUB Portfolios” and “AUB Education Mailer” to assist you in making your decision(s). The AUB Education Mailer contains a risk assessment tool to help you identify what type of investor you are.

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6- How much may I contribute?

At least 5% of your salary but you may contribute more than 5% with the understanding that the amount in excess of 6% will be subject to Lebanese Income tax.

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7- May I select more than one investment portfolio at a time?

No, you may select only one investment portfolio at a time.

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8- May I select an investment portfolio and “A La Carte” funds at the same time?

No, you either invest 100% in one of the portfolios or a total of 100% in 1 or more of the funds under the “A La Carte” Investment Funds.

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9- How do I make investment changes?

For those who register for online access with GGSI, instructions will be forthcoming in early January 2010. Once you are enrolled online you will be able to make changes over the Internet. Otherwise, you will need to fill out the “Payroll Change” form and send it to HR.

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10- How often can I make investment changes?

It is advisable not to exceed one change per month, for record keeping purposes.

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11- How long will it take for the changes to take effect?

Bearing in mind that securities need to be sold and bought, the period could range from 3-10 working days, depending on the funds selected.

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12- Are there any plans to introduce “green” and/or “socially responsible” funds?

If there are sufficient plan participants who have an interest in this, then we will do our best to satisfy their needs.

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13- What will happen if I do not fill out an enrollment form?

We need to have your completed Enrollment Form by December 17, 2009; otherwise, you will be automatically enrolled in the Moderate Portfolio as the default fund.

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14- If I am automatically enrolled in the Moderate Portfolio, will I be able to change to other investment selections? And when?

Yes, you will be able to change from the default Moderate Portfolio to your investment of choice starting January 2010.

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15- Is there a death benefit in the revised Plan?

Since all faculty members are now covered by a life insurance/end of service benefit, then there is no need for a death benefit in the Plan.

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Vacation/Annual Leave

1- How many vacation days do I have?

Academic Employees

1. A regular full-time appointee who is on an 11-month service contract is entitled to thirty calendar days of annual leave per contract year, which must ordinarily be taken during the contract year. In exceptional cases, the dean may approve a deferral of annual leave until no later than December 31 of the following academic year.
2. A regular full-time appointee who is on a 9-month service contract is entitled to an annual leave of three months and is not entitled to any vacation other than such annual leave. The annual leave will be taken at a time set by AUB.

 

 

Non-Academic Employees

Employees and Workers after completion of one year's service will be eligible for paid annual vacation of not less than 15 working days, which may thereafter be increased, based on their employment status and service, as follows:

Service	Annual Vacation
From 1-7 years	15 working days
Over 7-14 years	17 working days
Over 14-21 years	20 working days
Over 21 years	25 working days

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2- Am I entitled for pay in-lieu of vacation days?

Academic Employees

No additional payment is granted during annual leave, nor is any additional compensation paid for any annual leave that is not actually taken. Annual leave is not considered a break in service and is treated as actual service for purposes of computing eligibility for periodic paid research leave and home leave.

 

Non-Academic Employees

Employees and Workers are not entitled to receive pay in lieu of unused vacation days except in case of termination of service, whereby an Employee or Worker with more than one year's service will be paid for accrued vacation days accumulated up to the date of his/her termination. Payment of terminal vacation days will be based on calendar days.

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3- What happens if I get sick during my vacation?

In the event a Non-Academic Employee or Worker becomes sick during a vacation, he/she will continue to be on vacation status and will not normally be eligible for additional vacation time for the period during which he/she was sick.

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Sick Leave

1- What is my sick leave entitlement?

Academic Employees

Upon medical recommendation, full-time academic employees may be given sick leave according to the following schedule:

1. A maximum of 60 days of paid medical leave per calendar year if employed less than three years.
2. Up to one semester of paid medical leave if employed for three years or more.

 

 

Non-Academic Employees

An Employee or Worker who is unable to work because of sickness or injury will be granted sick leave under the sick leave schedule.

1. Eligibility

   All Employees and Workers, on regular and temporary status, from beginning of appointment are eligible for sick leave if their disability is certified or confirmed by a physician of the University Health Service.

2. Sick Leave Schedule

   In any one year, eligible personnel will be entitled to sick leave based on the length of their recognized continuous service according to the following schedule:

   Service	Pay
   From beginning of appointment up to 3 months	15 days full pay
   3 months but less than 2 years	15 days full pay and 15 days half pay
   2 years but less than 4 years	1 month full pay and 1 month half pay
   4 years but less than 6 years	1 1/2 months full pay and 1 1/2 months half pay
   6 years but less than 10 years	2 months full pay and 2 months half pay
   Over 10 years	2 1/2 months full pay and 2 1/2 months half pay

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2- Is sick leave cumulative?

No, sick leave will not be cumulative for academic and non-academic employees. Any unused sick leave credits will not be carried from one period of service to the next.

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Special & Maternity Leaves

1- Is there a maternity leave at AUB?

Academic Employees

Female faculty members of all professorial ranks (i.e., assistant, associate, and full professor) will be granted a paid maternity leave that entitles them to be relieved from teaching duties in any term they choose within the year of birth of their baby.

 

One year should elapse after first joining the University before a faculty member becomes eligible to apply to the above. To be eligible to apply again to a similar leave, a year should elapse after the delivery of the baby. However, if a request for a maternity leave is submitted before the elapse of one year in both cases mentioned above, the faculty member will be only eligible to seven weeks paid maternity leave (49 days).

 

Non-Academic Employees

Married women Employees and Workers will be entitled to forty nine calendar days (7 weeks) maternity leave with full pay for the period preceding and immediately following delivery. In no case will such an Employee or Worker be allowed to resume her work before thirty five days (5 weeks) from the date of delivery.

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2- Is there a compassionate leave at AUB?

A Non-Academic Employee or Worker will, upon request, be granted compassionate leave with pay up to three days in case of death of any of the following members of his/her family: father, mother, spouse, child and up to two days in case of death of any of the following members of his/her family: brother, sister, grandchild, grandmother or grandfather.

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3- Is there a Leave for Marriage at AUB for Non-Academic Employees?

Yes, Non-Academic Employees and Workers will be granted a one time 3 day leave with full pay for marriage.

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4- What happens after I return from a leave of absence without pay?

As soon as you return from your leave of absence without pay, the Department Head/Supervisor should immediately notify the Human Resources Department so that your status will be amended.

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