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1. The hotel be registered with the AUB Auxiliary Services Department and have submitted an annually fixed room rate schedule.
2. An AUB Hotel Reservation Form duly completed and signed by an authorized person. The form must support the reservations.
3. No charges other than those authorized on the reservation form may be billed to the University, unless otherwise specified on the Hotel Reservation Form.
4. Other charges incurred by the guest must be settled separately either by the guest or the responsible department.
5. Reservations are valid up to 18.00h. on check in date. No charges will be accepted for no-shows unless the University has guaranteed late check in.
1. On receipt of the Hotel Statement, Auxiliary Services will verify:
- That the reservation form is duly authorized
- That charges are in accordance with the agreed rates
- That the charges are correctly calculated
2. The invoice is stamped “Checked & Approved” for payment by the Director of Auxiliary Services.
3. The invoice and supporting documents are then forwarded to the Comptroller’s Office for processing of payment. Payment will normally be effected within 40 days |