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Evaluation
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Probation
How is a student evaluated / placed on probation?

SFEA students are evaluated based on the same rules that apply to all AUB students. The rules are listed in the AUB Undergraduate Catalogue as follows.

A student is placed on academic probation if the student's overall average is less than 68 at the end of the second regular semester; if the semester average is less than 69 at the end of the third or fourth regular semester; or if the semester average is less than 70 in any subsequent semester, excluding the summer term.

It is to be understood that the semester in which the student is considered to be 'on probation' is the semester that immediately follows the semester in which the student has earned the grades leading to that placement.

For evaluation purposes, the minimum number of credits at the end of the second regular semester at the University should be 24, including all repeated courses, and 12 in each subsequent fall or spring semester, including all repeated courses.

Courses/credits taken during a summer term are counted towards the semester average of the next regular semester. If the number of credits taken in any one regular semester is less than 12 (for approved reasons), courses/credits taken during that semester are counted toward the semester average of the next regular semester.

Credit for incomplete courses will be included in the semester in which the incomplete courses were taken. The evaluation for that semester will be carried out as soon as the grades for the incomplete courses have been finalized.

For implementation purposes, the academic standing of a student is represented by two attributes (a, b).
  • The first attribute (a) represents the student's current academic status as follows:
o 0: clear status
o 1: student is currently on probation but was not on probation in the immediately preceding regular term
o 2: student is currently on probation and was on probation in the immediately preceding regular term
  • The second attribute (b) represents the probation history of a student, i.e., the number of times the student has been placed on probation.

How many credits can a student placed on probation register for?

The number of credits that can be registered by an undergraduate student during a regular term is limited to 17 if the student is in his/her first probation and to 13 if he/she is in his/her second or higher probation. The number of credits that can be registered by an undergraduate student during a summer term is limited to 7 if the student is on probation.

How can a student placed on probation remove it?

Probation is removed when the student attains a semester average of 69 or more in the third or fourth regular semester, or a semester average of 70 or more in any subsequent regular semester. The student is off probation during the semester following the one in which such grades are earned. Probation should be removed within two regular semesters, excluding summer, after the student is placed on probation, or when the student completes her/his graduation requirements.

Drop-Out
When is a student dismissed or dropped out of the Faculty?

A student may be dismissed from the Faculty for any of the following reasons:
  • If the student's overall average is less than 60 at the end of the second regular semester
  • If the student fails to clear academic probation within two regular semesters, excluding the summer term, after being put on probation; i.e., the student's academic status is (2,2) or (2,3), and the student has failed to remove the probation
  • If the student is placed on academic probation for a total of four regular semesters (a student can be dropped out for this reason even if he/she is in the final year at AUB); i.e., the student's academic status is (0, 3) or (1, 3), and the student is again placed on probation
  • If the student is deemed unworthy by the Faculty to continue for professional or ethical reasons.
A student that is dropped out of the Faculty has the option to transfer to another Faculty at AUB: the student will remain at SFEA while registering for non-SFEA courses only. A hold is put on his/her record that does not allow him/her to register except through the Student Services Office.

When can a student who is dropped out be readmitted to SFEA?

A student may be considered for readmission after spending a year at another recognized institution of higher education. Transfer credit is considered after departmental evaluation of a student’s coursework.

How can a student who left the University for personal or health reasons be readmitted to SFEA?

Students who left the University for personal or health reasons can be readmitted to SFEA after submitting a readmission form with proper documentation. Students are also advised to inform the Student Services Office prior to leaving the University.

Major and Cumulative Grade Point Average (GPA) Requirements for Graduating Students
What are the major and cumulative GPA requirements for graduation?

In addition to satisfying the degree requirements (CAAP), a student has to attain a cumulative GPA and a Major GPA of 70 to be recommended for graduation. A Major GPA is defined by the department and usually includes the GPA of the courses that are offered by the program (e.g., for ECE it is EECE courses, etc.).

Distinction and High Distinction Averages and Credits Counted
What are the requirements for graduating with distinction or high distinction?

To graduate with distinction a student must:

  • Have an average of 85 or higher in all work of his/her final academic semesters including summers during which 60 credits or more have been completed at AUB.
  • Be recommended by his/her department for distinction (there can be no disciplinary action on record).

To graduate with high distinction a student must:

  • Have an average of 90 or higher in all work of his/her final academic semesters including summers during which 60 credits or more have been completed at AUB.
  • Be recommended by his/her department for high distinction (there can be no disciplinary action on record). If a student repeats a course, all grades enter into the computation of the student’s overall average for determining graduation with distinction or high distinction.

Dean’s Honor List
What are the requirements for being placed on the Dean’s Honor List?

To be placed on the Dean’s Honor List during one term, a student must satisfy the conditions listed in the Undergraduate Catalogue (p. 50).

Review of Final Exams
Can I review my final exam?

Students have the right to access their corrected exams, including final exams, and to request a review of their exams in cases where they think mistakes may have been made in calculating grades or in corrections. The student's request to review the exam grade should be made to the course instructor within one week of the posting date of grades. A student can submit such a request using a hard-copy form that is available in the SFEA Records Office. It must be approved by the Dean's Office, and submitted to the course instructor. In cases where a review by the instructor results in a change of course grade, the instructor shall complete a Change of Grade Form. If a dispute regarding the change of a grade continues, the student should discuss the issue with the chair of the department (in which the course is/was being taken). If the student is still not satisfied after speaking with the chairperon, he/she may submit an online petition to the SFEA Undergraduate Curriculum and Student Academic Affairs Committee, to request further consideration.
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