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Academic Rules and Regulations


The following rules and regulations apply to all the undergraduate programs of the Faculty:

  • Grading System
  • Course Load 
  • Absences from Classes, Quizzes, Projects, and Final Examinations
  • Withdrawal from courses
  • Evaluation of the Academic Performance
  • Residence Requirements
  • Change of Major within Faculty

 Grading System

The following grading system is used: 

CAV*

GPA

CAV

GPA

CAV

GPA

   

<60

0

70

2.2

81

3.29

I

Incomplete

60

1

71

 2.31

82

 3.38

P

Pass

61

1.13

72

 2.42

83

 3.46

PR

In Progress

62

1.26

73

 2.52

84

 3.54

W

Withdrawn

63

1.38

74

 2.62

85

 3.63

X

No Grade Reported

64

1.5

75

 2.73

86

 3.7

F

Fail

65

1.63

76

 2.82

87

 3.78

 

 

66

1.74

77

 2.92

88

 3.86

 

 

67

1.86

78

 3.02

89

 3.93

 

 

68

1.98

79

 3.11

>=90

 4

 

 

69

2.09

80

 3.2

 

 


* CAV = Cumulative Average

All final grades are expressed in multiples of one.

Course Load

To be considered full-time, a student must carry a minimum load of 12 credits per semester. If a full-time student wishes, or is forced, to reduce his/her load to fewer than 12 credits, the issue must be first referred to the Academic & Curriculum Committee.
Students can normally register for up to 17 credits per semester and nine credits during the summer term. Students in the following category must petition their department to be granted permission to register for more than 17 credits:

    • Third and fourth year students who have completed their English communication skills requirements at the level required by their major department may petition for up to a maximum of 19 credits per regular semester.
    • If the program requires that students register for more than 17 credits in a particular semester.
       

Absences from Classes, Quizzes, Projects, and Final Examinations

    • Students are expected to attend all classes, laboratories, or required fieldwork. All missed laboratory or fieldwork must be completed by the student. A student is responsible for the work that is done, and for any announcements that are made during his/her absence.
    • Students who, during a semester, miss more than one-fifth of the sessions of any course in the first ten weeks of the semester (five weeks in the case of the summer term) are dropped from the course if the faculty member has stated in the syllabus that attendance will be taken.
    • Students who are forced to drop a course will receive a grade of W.
    • Without prior approval of the FEA Academic and Curriculum Committee, a student cannot be forced to withdraw from a course at any time if this results in the student being registered for fewer than 12 credits.
    • Students who miss an announced examination or quiz must present an excuse considered valid by the instructor of the course. The course instructor should then require the student to take a make-up examination. Should there be a question about the validity of any excuse presented by the student, the matter should be referred to the FEA Academic and Curriculum Committee.
    • A student who has missed a final examination in a course, or has failed to submit a final project, will receive an “I” for that course. The student must petition the FEA Academic and Curriculum Committee within a week from the date of the final examination or submission of the final project, stating the reasons for the absence or delay. If the Academic Committee finds the student’s excuse acceptable, it will inform the instructor concerned to clear the “I” for the course. The course work must be completed within one month of the start of the next regular semester. In exceptional circumstances, the Academic Committee may decide to give the student additional time to complete a course. Usually the “I” is followed by a numerical grade reflecting the evaluation of the student available at the end of the semester. This evaluation is based on a grade of zero on all missed work and is reported in units of five. If the work is not completed within the period specified, the “I” is dropped and the numerical grade becomes the final grade. 

Withdrawal From Courses

  • Students can withdraw from courses down to a minimum of 12 credits and no later than ten weeks (five weeks in the summer term) from the start of the semester.
  • Without prior approval of the FEA Academic and Curriculum Committee, a student cannot withdraw from a course after the deadline announced by the Registrar’s Office, nor he can withdraw from a course if this results in him/her being registered for fewer than 12 credits.
  • Students can withdraw from only one required course per semester. Students who wish to withdraw from more than one required course in any given semester must petition the Academic and Curriculum Committee for permission.
     

Evaluation of Academic Performance

  • For evaluation purposes, the minimum number of credits at the end of the 2nd regular semester at the university should be 24 including all repeated courses, and 12 in each subsequent fall or spring semester including all repeated courses.
    Courses/credits taken during a summer term are counted towards the semester average of the next regular term. If the number of credits taken in any one regular semester is less than 12 (for approved reasons), courses/ credits taken during that semester are counted towards the semester average of the next regular semester.
    Credits for incomplete courses will be included in the semester in which the incomplete courses were taken. The evaluation of that semester will be carried out as soon as the grades for the incomplete courses have been finalized.
  • A student is placed on academic probation if the student’s overall average is less than 68 at the end of the 2nd regular semester, if the semester average is less than 69 at the end of the 3rd or 4th regular semester, or if the semester average is less than 70 in any subsequent semester, excluding the summer term.
    The semester in which the student is considered to be “on probation” is the semester that immediately follows the semester in which the student has earned the grades leading to that placement.
    Probation is removed when the student attains a semester average of 69 or more in the 3rd or 4th regular semester, or a semester average of 70 or more in any subsequent regular semester. The student is considered “off probation” during the semester that immediately follows the one in which such grades were earned. Probation should be removed within two regular semesters, excluding summer, after the student is placed on probation, or when the student completes his/her graduation requirements.
  • Class status
    The class status of students is as follows:

    First year (E1, R1, G1): Terms I and II
    Second year (E2, R2, G2): Terms III, IV, and V
    Third year (E3, R3, G3): Terms VI, VII, and VIII
    Fourth year (E4, R4, G4): Terms IX, X, and XI
    Fifth year (R5): Terms XII, XIII, and XIV

    A student’s status is changed to that of a higher year if her/his cumulative number of failed, withdrawn, or unregistered credits from the regular credit hour requirement, does not exceed seven.
    In addition, Students in the Architecture and Graphic Design programs must have a combined average of 70 in the two mandatory Design courses of the current year in order to be promoted to the next year.
  • Repetition of courses

    A student who fails a required course must repeat the course at the earliest opportunity. No course may be taken more than three times including withdrawals from the course. However, the fourth registration requires the approval of the Academic and curriculum Committee and the department in which the student is enrolled. When a course is repeated, the highest grade is considered in the calculation of the cumulative average. All course grades remain on a student’s permanent record.

  • Dismissal and Readmission

    A student may be dismissed from the Faculty for any of the following reasons: 
    • If the student’s overall average is less than 60 at the end of the 2nd regular semester
    • If the student fails to clear academic probation within two regular semesters, excluding the summer term, after being put on probation.
    • If the  student is placed on academic probation for a total of four regular semesters (a student could be dropped for this reason even if s/he is in the final year at AUB)
    • if the student is deemed unworthy by the Faculty to continue for professional or ethical reasons.

A student is normally considered for readmission only if, after spending a year at another recognized institution of higher education, the student is able to present a satisfactory record and recommendation. Exceptions may be made for students who left the University for personal and health reasons. Transfer of credits is considered after departmental evaluation of the student’s coursework.
 

  • Residence Requirements

Students of the Faculty of Engineering and Architecture must meet the following minimum residence requirements:

  • Engineering and /or Graphic Design Majors: A student must register in residence at the Faculty of Engineering and Architecture for the last four regular semesters and should complete at least 50 credits during this period.
  • Architecture major: A student must register in residence at the Faculty of Engineering and Architecture for the last five regular semesters and should complete at least 65 credits during this period.

  • Change of Major within the Faculty

All changes of major are subject to approval of the department to which the change is requested. The receiving departments determine new study plans for students accepted to the new major.


 

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