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IT Academic Core Processes & Systems (ACPS)
Learning Management System
Moodle for Faculty
Guidelines for Moodle Online Quizzes
↵ Back to Moodle Online Quizzes
Course Instructor Tasks
Contact the lab administrators to reserve the rooms you need for the online quiz. Add at least
to the exam start time to allow the students enough time to get seated and log in to the computers. And check with them that the students are given access privileges to the computers.
Before the quiz day, conduct a dummy quiz among the students for practicing purposes.
If the number of expected students per single round is less or equal to 200, you can deliver the quiz during AUB working hours
(Monday-Friday, between 8:00 am and 5:00 pm)
Otherwise, it is recommended to deliver the quiz after 5:00 pm or on weekends in order not to face a high load on the Moodle server which might cause low performance and computers freezing.
An online quiz can’t be run without at least one proctor per lab. ACPS members’ role in the quiz is only Moodle technical concerns and not proctoring, spreading draft papers, taking the attendance, students’ seating.
Only the real quiz should be available in the Moodle course. All other quizzes should be hidden.
Always make sure that the students would be tight on time while solving the quiz, so that they won’t have time to think of anything other than the quiz.
Email the proctors with instructions about how the quiz is delivered and emphasize that they should be there before time.
When creating an essay question, either type your text directly in Moodle or copy/paste from (Notepad, WordPad).
Recommendations for General Security
Students should receive a computer presenting the Moodle login page in full screen. They are expected to login to their courses, open the quiz tool and wait for the release of the password to open the quiz. After the password is released, they take the quiz. As soon as they click “Submit all and finish” they should log out from Moodle and from the computer.
During the quiz time, students are not allowed to open other pages of the course, surf the internet, get screen shots, send emails, etc. They are expected to remain on the quiz environment only.
Proctors should be aware of all security rules and enforce them. And they should not spread out passwords.
If you want to restrict access to the quiz to certain computer labs. Contact the Moodle system administrator to get the list of IP addresses for the lab computers.
Only the course instructor should know the passwords for the various sessions. Quiz password should only be announced when all the labs are set and all students are ready to take the quiz by the professor. Passwords of new session, should not relate to the old session password. (Randomize choice of passwords).
Proctors should take full responsibility concerning quiz security, taking attendance, and matching between AUB IDs and logged in accounts taking the quiz. They should come before the students arrive to help in evacuating the labs and in order to help direct the students to the labs. All proctors in each site should also meet with the ACPS staff responsible for that certain site to be informed of all the instructions.
Recommendations for Moodle Settings
If you have a
in your course, go through each one, check the settings and switch
Automatically link glossary entries
to “No”. Don’t forget to switch it back after the quiz.
Check the availability of the quiz
(Open the quiz/Close the quiz)
to exceed the
in the quiz settings. Ex. If the time limit of the quiz is 30 minutes, make sure to open the quiz for 60 minutes.
is selected, double check MC (multiple choice) questions if any has an option like “All of the above” or “None of the above”…etc and replace with “All options” or “None of these options”.
In the Quiz settings select “NO” for
. If this option is “Yes”, the student can take the same question many times, getting feedback and grade per question, even within the same quiz attempt. Although this is good in practice quizzes, most probably you might not want this option in a mid-term or final quiz!
If your quiz is running in more than one computer lab make sure not to start all sessions at the same time to avoid traffic on the server. It is recommended to have two minutes time difference between the labs.
When editing a question, make sure that you click on
. If you click on
Save as new question
, it means you want a duplicate of the same question! Be careful not to leave undesired duplicates if you use this option.
To keep your questions databank clean and to prevent random questions of your quiz to find the deleted questions, isolate all the deleted questions into a new category that you’ll call “Deleted questions”. To do this, create first the category “Deleted questions” than go to each category and tick
[x] Also show old questions
. The questions deleted will appear with a blue box next to them for restore, DON’T restore them, instead tick these questions and move them to the category “Deleted questions”.
If you put all the questions of the quiz in one page (Questions per page = Unlimited), any freeze or refresh will cause the quiz answers of your student to disappear. In order to avoid that, distribute your questions into multiple pages using
: On the Edit page of the quiz, click on
[x] Show page breaks
, you’ll see “
Repaginate with X questions per page
”. Set the X value desired and click on “Go”. This option works both for Shuffle questions = Yes or No. The new value overrides the value of “Questions per page” inside the quiz. In this case, be aware to change always the questions per page in this “Repaginate” setting, NOT inside the quiz settings.
If you do
want your students to
check any online course material
(PDF, Lectures, Documents, etc.), make sure to hide all undesired topics, resources, and activities. Only the quiz should be available. Once the quiz is over, remember to show again the hidden topics, resources and activities.
In order to prevent students from checking the quiz score, you need to turn the feature off inside the quiz settings and also to hide the course
: this is done by hiding the
block since it’s the only place where they can see all their grades. Remember to show it again at the end of the quiz.
Recommendations for Computer Lab Administrators
Make sure all students can log on to your computer lab. If your lab is not a public lab make sure to receive the student’s AUB emails from the professor before the quiz date. And add them to your domain.
Make sure no scripts or group policies are running (Software update, restart, shutdown, etc.) on the computer labs during the quiz time.
Make sure that no maintenance windows are scheduled on the quiz date (Network links, Active Directory, etc...)
Make sure that all computers are functioning normally including mice, screens, keyboards, UPS, etc...
Make sure there is an Internet connection on all computers and Moodle Homepage is accessible.
Make sure Browsers (IE, Firefox, etc.) are working normally and pop-up windows are allowed.
Make sure there is a representative from your side with admin privileges present at the quiz time.
Whenever there is a modification in the IP range of the computer lab, please update us immediately by sending an email to