Frequently Asked Questions

    A club is an officially registered student organization representing a certain student interest. There are about 37 recognized clubs in AUB which operate under the supervision of the Director of Student Activities.
 

    A society is a student organization associated with the academic departments they belong to (ex: Economics Students Society, Computer Science Society…). Societies are managed by the Department of Student Activities in conjunction with academic units.
 

    The SRC is the Student Representative Committee, and the USFC is the University Student Faculty Committee. Elections for choosing the SRC members are usually held in November. The number and distribution of the representatives is based on the size of each faculty and determined by the dean of Student Affairs. The SRC members of each faculty will later on elect a delegate to the USFC. The latter is composed of student and faculty representatives for each faculty. The SRC’s and the USFC are the means for student voices to be heard and offer a mechanism for formal communication between the student body and the administration.
 

    Any AUB student can join any student organization by filling out the membership application form, and paying a membership fee at the cashier’s Office in College Hall.The forms are available on the Student Affairs Website.
 

   Any registered student of AUB may enroll as a member of any club or a society by paying a 5000 L.L. participation fee .
 

   Any AUB student may join any student organization at any time before December 14, 2007. But to be a voting member in the organization the student must join the organization before the deadline assigned by the Department of Student Activities.
 

Any member of the student organization who have been registered for at least 2 semesters and is in good standing, have the right to be nominated for the organizations’ cabinet if they meet 2 conditions:
    a) not on academic probation and/or received a Dean’s warning
    b) Have paid the annual subscription before December 24 for clubs and October 25
        for societies.
 

The cabinet of a club consists of 4 members serving as president, vice president, secretary, and treasurer.    The cabinet of a society consists of 8 members: 4 serving as president, vice president, secretary, and treasurer, and the other 4 are representatives of each class year.
 

-Any group who wishes to initiate a new club or a society should:

   1-Submit the organization’s mission statement, future projects, and operating procedures
       to the office of Student Affairs.
   2-A minimum of 25 members should sign a petition requesting the formation of this
      organization, in addition  to 5 founding members who are the contact persons,
   3- Nominate a full time faculty member to serve as an adviser.
    4- Arrange a meeting with the dean and director of Student activities, and they will be
       informed of the decision with in one week. However, the organization can not start
       operating till the beginning of the semester following the submission of proposal.
 

- Any recognized student organization at AUB can plan for an activity.
-The organizing group must submit an activity form to the director of Student Activities at least 2 weeks before the date of the proposed activity. This form must be approved and signed by the organization’s adviser.
-If vendors/sponsors are participating in an activity, organizers should submit a written proposal including: name, contact information, and a detailed list of items
- An estimated budget must be submitted prior to the event.
- A financial report including all receipts of incurred expenses should be submitted one week after the event.
 

-There are several options for fund-raising projects: A proposal for the USFC, or asking the permission of the Department of Student Activities to raise money through food sales, good sales, sponsorship proposals, or events.
-All money to cover the cost of an activity must be in the student organization’s account prior to the event.
 

NO. a student can be on the cabinet of only 1 club.
 

-The Department of Student Activities must approve all publicity layout and copy before it is printed. The Office of Student Affairs must stamp any pamphlet, poster, tickets, or  printed document. All printed documents are to be placed on designated bulletin boards not on walls, doors or windows.
 

Any Student Organization that wishes to reserve a room for its activity has to fill out the Reservation form available on the Student Activities website and submit it to the Department of Student Activities al least 2 weeks prior to the event.