How to join a club or a society?
Any AUB student can join any student organization by filling out the membership application form, and paying a membership fee at the cashier’s Office in College Hall. The forms are available on the Student Affairs website.

How is the cabinet of a club and a society constituted?
The cabinet of a club consists of 5 members serving as president, vice president, secretary, treasurer, and member at large. The cabinet of a society consists of the following members: president, vice president, secretary, and treasurer, and other 4 are representatives of each class year.

How to form a student organization?
Any group who wishes to initiate a new club or a society should:

• Fill a “New Club” form which includes a mission statement, future projects, and operating procedures.
• A minimum of 25 members should sign a petition on the back of the form requesting the formation of this organization, in addition to 5 founding members who are the acting cabinet.
• Nominate a full time faculty member to serve as an adviser and have them sign the form.
• Submit the complete form to the Department of Student Activities and wait to be informed of the decision within one week. Note that the organization cannot start operating till the beginning of the semester following the submission of the proposal.

How to prepare for an activity?

• Any recognized student organization at AUB can plan for an activity.
• The organization group must submit a proposal form to the Department of Student Activities at least two weeks before the date of the proposed activity and it must be approved and signed by the organization’s adviser. This form must be approved and signed by the Department of Student Activities.
• If vendors/sponsors or lecturers are participating in an activity, organizers should submit a written proposal including: name, contact information, and a detailed list of items and a CV for lecturers.
• An estimated budget must be submitted prior to the event.
• A financial report including all receipts of incurred expenses should be submitted within one week after the event.

How are activities funded?

• There are several options for fund-raising projects: A proposal for the USFC, or asking the permission of the Department of Student Activities to raise money through food sales, good sales, sponsorship proposals, or events.
• All money to cover the cost of an activity must be in the student organization’s account prior to the event.

Can I be on the cabinet of more than one club or society?
No. A student can be on the cabinet of only one club.

What are the procedures to distribute flyers or posters around the campus?
The Department of Student Activities must approve all publicity layout and copy before it is printed. The Office of Student Affairs must stamp any pamphlet, poster, tickets, or printed document. All printed documents are to be placed on designated bulletin boards not on walls, doors or windows.

How can one reserve a room for an activity?
Any student organization that wishes to reserve a room for its activity has to contact the Department of Student Activities to make the reservation.