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AUB Press
 
Guidelines for Book Submissions in English

A. Preparing the manuscript

  • Please submit your manuscript in MS Word format either as an email attachment or on a CD.  If you have used another word processing program, please save your files in either MS Word or Rich Text Format (RTF) before submission.
  • With the exception of the index, the final manuscript should be complete.  It should include everything that is to appear in the finished book.
  • Each part of the manuscript – front matter, introduction, chapters, references, appendixes, tables, figures, etc. – should be saved as a separate file (rather than putting the entire manuscript into one enormous file).
  • Tables and figures should be submitted in files separate from those of the main text.  Please do not embed figures and tables in the chapter files.  Instead mark their places with their captions (see explanation below).
  • If you are submitting a CD, please label it and include the name of the software and fonts (e.g., “Word 2003 for Windows XP; Times New Roman font”).
  • Manuscripts should be thoroughly checked for errors prior to submission.

B. Formatting

  • Formatting should be minimized, as the final design will be handled by our production staff in coordination with the author/editor.  The simpler the formatting, the easier it will be to edit and design the book.
  • The manuscript should be double-spaced and left-justified, with 1-inch margins.
  • Please do not use the space bar for tabs or indents or to align text.  Also kindly do not use the space bar or the tab key to start a new line.
  • Use the same font type and size consistently.  If your manuscript requires extensive use of diacritical marks or non-Latin alphabets, please use a font that supports Unicode (an encoding system with all the diacritics and special characters a language needs).  Titus and Gentium are examples of free Unicode fonts.
  • To insert notes (i.e., footnotes or endnotes) use your software’s built-in note-making feature in its default mode.  The benefit of the built-in notes feature is that it connects the text of a specific note with a specific place in the text.  These “embedded” notes can be moved, combined, or deleted with ease; the number in the text will always carry its note text with it, and the notes will automatically renumber as needed.  Please do not re-number notes by typing over the automatically generated numbers. 
  • Format prose extracts (block quotations) and verse extracts with your word processor’s feature for indenting paragraphs. Insert a hard return only at the end of a paragraph or a line of verse. Please do not align text using the space bar-adjust the indent level instead.
  • Use the hanging indent feature in your word-processing program for your bibliography or reference list, or format each entry like a normal paragraph with a first-line indent.  Please do not “manually” create hanging indents by using hard returns and tabs in the middle of an entry.
  • In a list of references, for successive works by the same author, use 6 hyphens in place of the author’s name after the first appearance.
  • For each table, illustration, photograph, boxed insert, or figure of any kind, please place a bracketed, sequentially numbered “callout” in the manuscript that indicates placement; e.g., [Figure 1.1 about here].  Also include a separate, sequentially numbered list that matches the callouts in the manuscript and contains a caption and credit line (or source), if any, for each figure.  Regardless of whether you submit the figures in electronic form, include a printout or photocopy of each figure with your manuscript.
  • Number pages according to section (e.g., “chap. 1, p. 57”).  Every page should be numbered, and no two pages should have the same number.  Use your software’s Header and Footer feature to indicate page numbers; do not type the page number on each page.
  • Please do not insert running headers or footers other than the page number.

C. Permissions

The author is responsible for obtaining permission to use copyrighted material, as well as paying all necessary fees and providing, upon publication, any complimentary copies of the book that the copyright holder requires. Copies of all permissions must be submitted with the final manuscript.  Obtaining permissions can take up to six months, so please be sure to request them well before completion of the manuscript.

D. Illustrations

Any photographs should be originals, if possible.  Photos taken from a printed source will be significantly lower in quality than with an original.  Photocopies and laser printouts are not acceptable.  Scanned photographs must be high resolution (over 300dpi), scanned to final printed size or larger at 30 pixels per inch (ppi).

E. Style

In general, text and reference note style (including capitalization, and abbreviations) should conform to the Chicago Manual of Style.  Arabic transliteration should follow the style of The International Journal of Middle Eastern Studies. If you have used another style guide, please check with the editor. A selection of points from the Chicago Manual of Style follow:

abbreviations

* Etc. should be avoided, except in footnotes, lists, statistics, tables, notes, and within parentheses.
* Abbreviations used within a sentence (such as etc. and et al. and e.g. and i.e.) should be preceded and followed by commas and are not italicized.
* Ibid. is used to refer to a single work cited in the preceding note.  It is followed by a period and not italicized.

italics

* Punctuation following italicized words is not in italics unless is it a part of the italicized phrase or title.
* Parentheses enclosing an italicized phrase or title are not italicized (unless they appear on a line by themselves with no surrounding text).

notes

* Superscript footnote/endnote numbers go after commas, periods, and parentheses (unless referring to something particular within the parentheses). 
* There should be no space before a note number.

punctuation

* Periods and commas go inside closing quotation marks in American usage; however, in British usage they follow quotation marks unless they are part of the quotation.  Either system is acceptable as long as it is used consistently.
* Other punctuation marks follow closing quotation marks unless they belong to the quoted material.
* Use a comma before the last item in a series of three or more things: “this, that, and the other thing.” (except when using the ampersand in a company name). 
* Semicolons are used most often between 2 independent clauses not joined by a conjunction to indicate that they are closely related. They are also used to separate items in a series that contains internal punctuation.
* The colon is used to introduce a series of elements that illustrate whatever has preceded the colon.  It is used to introduce speech in a dialogue, and occasionally it precedes a quotation.
* The apostrophe should be the same mark as the right single quotation mark (not the left or the unidirectional mark); e.g., 5 years’ experience.
* The possessive of names ending in s, x, and z is the same as for all other names (e.g., Turabian’s, Marx’s, Jesus’s, Dickens’s, Berlioz’s).
* We do not use the unidirectional mark (a small vertical mark ') that is occasionally seen replacing quotation marks or apostrophes.

quotations

* Double quotation marks are used for most short quoted passages.
* Single quotation marks are used for quoted material embedded within a quotation.
* Quotations that exceed 3 lines are indented as block quotations (excerpts) and do not take quotation marks (except for quoted material within the block quotation).
* Quoted material is usually preceded by a comma unless it is introduced by that or whether.

spelling

* Either standard American or British spelling conventions can be followed, depending on the preference of the author/editor, but consistency is expected.

titles

* Titles and subtitles of books and journals are italicized and capitalized headline style.
* Titles of articles, stories, chapters, and poems are not italicized, but are capitalized headline style and are enclosed in quotation marks.

Documentation Style

In accordance with The Chicago Manual of Style, we follow either one of 2 systems (according to the preference of the author/editor):
a) notes (either footnotes or endnotes; a bibliography is optional);
b) b) author-date references and reference list.

1. examples of bibliography & note entries:

1 Samuel Huntington, The Clash of Civilizations and the Remaking of World Order (New York: Simon & Schuster, 1997).
Huntington, Samuel. The Clash of Civilizations and the Remaking of World Order. New York: Simon & Schuster, 1997.
2Samir M. Seikaly, “Inventing Arab Secularism: The Early Years,” in Configuring Identity in the Modern Arab East (Beirut: AUB Press, 2009), 71–82.
Seikaly, Samir M. “Inventing Arab Secularism: The Early Years.” In Configuring Identity in the Modern Arab East. Beirut: AUB Press, 2009.
3 Fred M. Donner, “From Believers to Muslims: Confessional Self-Identity in the Early Islamic Community,” al-Abhath 50–51 (2002–2003): 9–53.

2. examples of author-date entries:

(Huntington 1997: 5)
Huntington, Samuel. 1997. The Clash of Civilizations and the Remaking of World Order. New York: Simon & Schuster.

(Seikaly 2009: 74)
Seikaly, Samir M. 2009. “Inventing Arab Secularism: The Early Years.” In Configuring Identity in the Modern Arab East. Beirut: AUB Press.

(Donner 2003: 48)
Donner, Fred M. 2003. “From Believers to Muslims: Confessional Self-Identity in the Early Islamic Community.” Al-Abhath 50–51: 9–53.

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