Departing Personnel

​​​​​​​Before your final salary can be paid to you, you need to complete the online clearance.


Academic Personnel​​

​Clearance Process​

  • Secure clearance from the stipulated departments/units as specified in the online Clearance System.
  • Pass by the HR Department (Campus) to return your ID card.
  • After securing the final clearance of HR Department, contact the Comptroller's Office to receive your final pay check.
  • Questions concerning the amount of payment should be addressed to the Comptroller's Office - Payroll Section.

Retirement Plan A


  • When you are put off roll, remittance stops automatically.

​Retirement Plan B

  • You will be contacted by the HR Department (Campus) - Benefits Office to sign on the necessary forms and to collect two checks for the contributions of 12.5% and 5%.
  • If you are currently abroad
    • After providing your address to the Benefits Office, the Office will forward to you, through the Comptroller's Office, the necessary forms, to be notarized, signed, and returned.
    • Upon receiving the forms notarized and signed, the Benefits Office will send the two checks to your address or deposit the money in your bank account, as per your choice.

Non-Academic Personnel​​

​Clearance Process​​​

  • Secure clearance from the stipulated departments/units as specified in the online Clearance System.
  • Pass by the HR Department (Campus) to:
    • Return your ID card.
    • Sign the end of service release form(s).
    • Fill out the Receipt, Release, Discharge, & Undertaking form.
    • Fill out an Exit Interview form prior to departure from the University. The form is available on Oracle Self Service.
  • After securing the final clearance of HR Department, pass by the Comptroller's Office to cash the final pay check.
  • Questions concerning the amount of payment should be addressed to the Comptroller's Office - Payroll Section.

Sett​ling your End of Service Indemnity

  • After signing the necessary papers at the Human Resources Department, the employee should pass by the National Social Security Fund to collect his/her End of Service Indemnity.