Financial Assistant
Maroun Semaan Faculty of Engineering and Architecture (MSFEA)
American University of Beirut
Overview
The Maroun Semaan Faculty of Engineering and Architecture (MSFEA) seeks applications for a Financial Assistant handle and monitor Oracle requests, including requisitions, purchase orders, and other service requests. The role ensures accuracy and compliance with university policies, coordinates with relevant offices to secure approvals and resolve issues, and maintains clear communication with departments and faculty to ensure timely processing.
Key Responsibilities
Places Oracle requisitions requested by the Departments, faculty members, and units under the MSFEA Dean's Office.
Oversees and ensures proper handling of expense reports.
Monitors and processes travel-related expenses and reimbursement requests.
Acts as the main liaison for travel-related inquiries.
Coordinates with different departments and units within AUB to resolve issues and follow up on requests.
Ensures timely processing and approvals of reimbursements, especially those related to travel logistics.
Processes various Oracle-related requisitions such as: I-Expense, Travel, Reimbursement, Direct Pay, SWS, and Express Buy.
Works closely with the Financial Operations Officer at MSFEA and other extended offices such as Comptroller's, Procurement, and travel office to ensure accuracy and compliance.
Performs other similar or related duties as requested.
Skills/Qualifications
Bachelor's Degree in any discipline, experience is a plus in related work
Ability to organize and prioritize multiple tasks successfully.
Ability to interact and communicate clearly and effectively.
Good familiarity with commonly used word processing, spreadsheet, and database software packages.
Familiarity with Oracle, iProcurement, and AUB financial regulations and rules is regarded as an asset.
Proficiency in English
Application Procedure
Interested candidates should send a cover letter explaining why they would like to join and a CV to sj42@aub.edu.lb with the email subject “MSFEA Dean's Office – Finance Assistant". Applications will be accepted on a rolling basis until the position is filled.
Administrative Assistant - Abdulla Al Ghurair Hub for Digital Teaching and Learning
Maroun Semaan Faculty of Engineering and Architecture (MSFEA)
American University of Beirut
Overview
The Maroun Semaan Faculty of Engineering and Architecture (MSFEA) seeks applications for an
Administrative Assistant. The ideal candidate, under the direction of the Financial Operations
Manager, will be responsible for assisting in administrative tasks, with a specific focus on data analysis,
reporting automation, and dashboard creation. The administrative assistant should be highly
motivated and inspired by AUB's mission, possess strong communication and interpersonal skills, have
a highly collaborative spirit, and be eager to develop new strengths that can contribute to the unit's
growth.
Key Responsibilities
The role’s responsibilities are divided into Administration & Operations and Data Analytics &
Reporting:
Administration & Operations
- Collaborate with HR, Procurement, and the Grant Support unit to ensure payments for
instructors, teaching assistants, and consultants are processed accurately and in a timely
manner.
- Perform internal reporting and data entry tasks with meticulous attention to detail and
accuracy pertaining to the above payments.
- Conduct recruitment activities to source and attract qualified candidates for various positions
within the unit.
- Foster effective communication within the team and with external stakeholders, ensuring
timely follow-up on action items and deliverables.
- Track incoming payments.
- Follow up on payment allocation and funds proper distribution.
- Perform reconciliation of financial statements.
- Review enrollment reports and reconcile them with student records.
• Reconcile revenue accounts.
- Process requests to purchase goods and services, prepare events, and pay students, and
follow up with all parties to ensure the loop is closed.
- Assist in travel arrangements for specific projects and process the payments accordingly.
- Work with different AUB entities to track incoming and outgoing transfer of funds.
- Perform other duties as required or assigned to contribute to the objectives of the Financial
and Administrative Support Unit.
Data Analytics & Reporting
- Automate Data Collection: Develop and implement procedures to automate the collection,
cleaning, and maintenance of administrative and operational data from various sources (e.g.,
finance, HR, student records).
- KPI Tracking: Track and analyze key performance indicators (KPIs) and metrics for the Hub,
focusing on areas such as:
- Financial Health: Tracking expense processing time, accuracy of payment reconciliations, and
fund utilization rates.
- Operational Efficiency: Monitoring recruitment cycle time, speed of procurement processes,
and follow-up closure rates.
- Resource Management: Analyzing trends in resource allocation for different projects and
identifying areas for optimization.
- Dashboard Creation: Design, develop, and maintain interactive dashboards (e.g., using Power
BI or similar tools) to visualize performance metrics for the Hub’s Operations.
- Internal Reporting: Prepare detailed, data-driven reports to highlight trends, flag potential
operational issues, and provide actionable insights for decision-making.
- Data Integrity: Ensure the accuracy, consistency, and reliability of all data used for reporting
and analysis.
- Financial Reporting Support: Support in collecting needed data from different stakeholders in
order to prepare financial reports
Skills/Qualifications
- Education: Bachelor's degree in Business Administration or relevant fields. Experience is a
plus.
- Core Competencies: Skilled in management, organization, and problem-solving.
- Technical Skills: Excellent knowledge of Microsoft Office Suite, knowledge in Power BI, Visio,
and MS Access is a strong plus.
- Experience with data analysis, visualization, and automation tools is highly desirable.
- Interpersonal: Excellent communication skills.
- Work Style: Ability to take initiative and work independently and as part of a team.
- Attention to Detail: Strong attention to detail and accuracy.
- Languages: Fluent in English and Arabic.
Application Procedure
Interested candidates should send a cover letter explaining why they would like to join and a
CV to ra436@aub.edu.lb with the email subject “MSFEA Dean's Office – Administrative
Assistant". Applications will be accepted on a rolling basis until the position is filled.
Research Assistant – Thermal Logic and Materials Lab (TLM)
Maroun Semaan Faculty of Engineering and Architecture (MSFEA)
American University of Beirut
Overview
We are seeking a full-time Research Assistant (with the possibility of part-time engagement) to join our ongoing research on phase-change materials (PCMs) and thermal energy storage systems. The selected candidate will contribute to experimental and analytical studies focused on tuning phase-change kinetics through compositional, structural, or interfacial modifications.
Key Responsibilities
- Conduct laboratory experiments related to PCM formulation and thermal characterization.
- Assist in developing and testing approaches for controlling melting/solidification behavior and supercooling suppression.
- Prepare and analyze samples involving nanoparticle dispersion, emulsion mixing, or phase separation techniques.
- Collect, interpret, and document experimental data.
Qualifications
- Bachelor’s or Master’s degree in Chemistry, Chemical Engineering, Materials Science, or a related field.
- Strong background in solution chemistry or colloid and interface science.
- Hands-on laboratory skills and attention to detail.
- Good communication and teamwork abilities.
Appointment
- Full-time (renewable based on performance and project funding).
- Part-time arrangements may be considered for candidates with concurrent graduate studies.
Application Procedure
Interested candidates should email their CV to
Prof. Alissar Yehya at
ay36@aub.edu.lb
Research Assistant - Stormwater Assessment
Maroun Semaan Faculty of Engineering and Architecture (MSFEA)
American University of Beirut
Overview
The departments of Earth Sciences and Mechanical Engineering are seeking a Research Assistant to join a joint-project on stormwater assessment starting September 10, 2025.
Key Responsibilities
- Strong communication skills (proficiency in English; knowledge of Arabic is an asset)
- Motivation to work in an interdisciplinary research environment, bridging engineering and earth sciences
Qualifications
- Degree: BEng or MSc in Civil Engineering or Mechanical Engineering
Application Process
Applicants should submit:
- A short statement of interest
- A curriculum vitae (CV)
Deadline: Applications must be received within one week from the date of this announcement.
Please send applications via email to Issam Lakkis, il01@aub.edu.lb or Joanna Doummar, jd31@aub.edu.lb.
Facilities Operations and Sustainability Engineer
Maroun Semaan Faculty of Engineering and Architecture (MSFEA)
American University of Beirut
Overview
Manages the facilities of the Maroun Semaan Faculty of Engineering and Architecture (MSFEA). Manages a team of facilities operators to ensure that all teaching and research spaces are in good condition at all times. Develops and implements a quality assurance process and customer service hotline. Troubleshoots HVAC, UPS, AV, and safety systems and follows work orders with Physical Plant Department. Develops, implements, and maintains an environmental sustainability plan for MSFEA operations, prioritizing energy, water, and waste reduction. Conducts correspondence related to these functions. Reports to the Assistant to the Dean for Operations. Coordinates with AUB’s Physical Plant Department (PPD) the maintenance of MSFEA assets that are under the custody of physical plant.
Key Responsibilities
Plans, directs, and coordinates operation and maintenance programs for buildings and surrounding areas, as well as related technology such as HVAC, AV, access control, building management systems, and CCTV.
Oversees the facilities team at MSFEA and organizes their work and continued development.
Directly overseas all construction and renovation activities of MSFEA in coordination with the relevant entities on campus.
Develops, implements, and maintains an environmental sustainability plan for MSFEA to reduce energy and water consumption, and waste, both for existing facilities and new ones at the planning stages.
Closely coordinates with the MSFEA architect on physical space improvements.
Directs preparation of facilities for MSFEA events and activities.
Insures that all safety standards and policies are applied as per the university standards.
Maintains an inventory of all laboratories and offices in MSFEA.
Sets priorities for planned maintenance projects, and prepares budgets accordingly.
Provides maintenance advocacy at all levels of design and new construction of MSFEA facilities.
Prepares project approval requests.
Analyzes routine and preventive maintenance programs and results to identify trends, problems, and service effectiveness.
Conducts performance appraisals of facilities team, and provides on-the-job training and orientation. Where appropriate, recommends upgrading to higher job classifications.
Coordinates with PPD the maintenance of MSFEA assets that are under the custody of physical plant.
Work Contacts: Regular contact with personnel at all levels to advise on technical matters. Frequent contact with suppliers and contractors.
Independence of Operation: Reports to the Assistant to the Dean for Operations. Works according to established policies and procedures and professional standards. Completed work may be checked from time to time.
Supervisory Responsibility: Gives work direction to a team of facilities operators; provides annual performance reviews for the team members.
Physical Effort: Minimal
Work Conditions: Clean and pleasant
Performs other related duties as needed.
Qualifications
BE in Mechanical or Electrical Engineering.
Minimum of 3-5 years of experience in a related role.
Management experience in the maintenance field is preferred.
Experience in building controls, HVAC systems, and electrical installations.
Demonstrated ability to communicate effectively at all levels, to manage multiple projects simultaneously, and to manage a professional staff.
Ability to apply computer and technical analytic skills to complex problems and wide array of data.
Self-motivated and a self-learner.
Good command of English and Arabic.
Application procedure
To apply, interested candidates must email Sahar Mohti at sm215@aub.edu.lb with the subject line Facilities Operations and Sustainability Engineer —application.
Communication Expert - STORM Project
Maroun Semaan Faculty of Engineering and Architecture (MSFEA)American University of Beirut
Overview
The American University of Beirut is seeking a Communication Expert under the framework of the STORM “Integrating Seasonal Thermal Energy Storage in the Mediterranean Region” project, funded by the European Union through the Interreg NEXT MED Programme. Interested candidates are encouraged to read the Terms of Reference of this role before applying. The project consortium consists of AUB + 6 partners from Lebanon, Jordan, Cyprus, Italy and Spain, and the project duration is 36 months. The requested role is a part-time appointment that will tentatively extend from September 1, 2025 till August 1, 2028. In this period, the communication expert will report directly to the STORM Project Coordinator.
Key Responsibilities
- Draft, review and update the Communications Plan for the Project.
- Supervise and monitor the implementation of the Communication Plan in close cooperation with project partners.
- Manage and provide technical guidance to project partners for the implementation of communication activities at country level.
- Apprise and timely distribute communication materials (project briefs, press releases, project poster, videos, printed/audio/visual material, social media posts, etc.).
- Generate and disseminate content for various platforms (digital platform, website, and social media platforms).
- Plan, organize and implement campaigns for project events including workshops, webinars, pilot visits, conferences and summits.
Qualifications
Bachelor’s degree (minimum requirement) in Communications, Public Relations, Journalism, Marketing, Media Studies, Energy Studies, Environmental Science, or a related field
Knowledge in digital and social media management tools and multimedia content production (including storyboarding and video editing)
At least 3 years of experience in leading communication roles. Experience with EU-funded projects is desirable
Proven track record in timely management of communication strategies, media placements and brand visibility, ideally in renewable energy projects
Advanced working knowledge of informatic tools (as MS Office and/or similar) and communications & web related software
Interpersonal and facilitation skills to engage diverse stakeholders
Ability to adapt communication approaches to different contexts
Fluency in spoken and written English and Arabic
Application procedure
Interested candidates should submit the following documents to Dr. Shadi Najjar at sn06@aub.edu.lb with the subject line, Communication Manager – STORM
Include in your application:
- A detailed cover letter addressing the position criteria
- A CV, including contact information for three referees
- Academic degree(s)
- Academic transcripts
- Duration of contract: 1 year; renewable for another 2 years.
- Tentative Start date: September 1, 2025.
Review of applications will start immediately and will continue until the position is filled. Only shortlisted candidates will be contacted.
Communication Expert - Humanitarian Engineering Initiative (HEI)
Patnership between the Faculty of Health Sciences (FHS) and the Maroun Semaan Faculty of Engineering and Architecture (MSFEA)American University of Beirut
Overview
The American University of Beirut is recruiting a Communications Expert for the AIGENCY project under the Interreg NEXT MED Programme. The Communications Expert will lead the project’s communication and visibility activities, develop tailored health communication materials, manage digital and media outreach, and coordinate public engagement events with local and international partners. This role requires strong skills in strategic communication, health messaging in crisis contexts, and collaboration across multidisciplinary teams.
Key Responsibilities
Develop, manage, update and coordinate the implementation of the Project Communication and Capitalization Plan, providing strategic guidance to involved project partners and stakeholders. She/he will elaborate the Project Communication Plan in close cooperation with the project partners and will take care of its implementation at all levels (e.g.: local, regional, national, transnational).
Supervise and monitor the implementation of the Communication Plan by project partners at country level and provide support and assistance when needed.
Manage at the central/general project level the project communication activities such as digital communication (e.g. writing copy and updating project web pages, posts on social media, etc.), relations with the press, development of dissemination/publicity printed and audiovisual material, organization of information and capitalization public events, etc.
Design and develop tailored health communication materials, including public health messages for crisis contexts (e.g., epidemics, natural disasters, displacement), ensuring clarity, cultural sensitivity, and accessibility.
Adapt communication content to address gender, age, literacy level, and other socio-demographic factors that influence health information reception and trust.
Monitor and provide technical guidance to project’s partners for the implementation at country level of the communication activities (providing and verifying inclusion of compulsory visibility elements, logo, disclaimers etc. in communication materials).
Liaise with graphic designers and video makers for communication materials, guiding their assignments and timely result delivery.
Liaise with service providers for events (suppliers, interpreters, photographers, speakers, etc.).
Plan and implement campaigns for project events
Qualifications
Bachelor’s degree (minimum requirement) in Communications, Health communication, Public Relations, Journalism, Marketing, Media Studies, or a related field.
Knowledge in digital and social media management, graphic design and content tools, and multimedia production (including storyboarding and video editing) are required.
Experience in health communication or public health promotion is essential - particularly in creating targeted messaging and managing communication during emergencies or health crises.
Proven track record in managing communication strategies, media placements and brand visibility, and handling crisis or sensitive communications.
Advanced working knowledge of informatic tools (as MS Office and/or similar) and communications & web related software.
Fluent in spoken and written English and Arabic.
Desirable Experience
Application procedure
Interested applicants should submit the following:
A complete curriculum vitae
A statement of interest highlighting relevant experience
Contact information for two referees familiar with the applicant's background and skills
Applications should be sent via email to Michelle El Kawak at mk290@aub.edu.lb. Please use the following words in the subject line of the email: “Comms Expert - AIGENCY”.
Duration of contract: 1 year (including a three-month probation period); renewable for another 2 years.
Start date: September 1st , 2025.
Review of applications will start immediately and will continue until the position is filled. Only shortlisted candidates will be contacted.
Research Assistant – AI-Driven Arabic Music Analysis
Maroun Semaan Faculty of Engineering and Architecture (MSFEA)
American University of Beirut
Dr. Joseph Bakarji (jb50@aub.edu.lb) and Dr. Dany Abou Jaoude (da107@aub.edu.lb) have an open Research Assistant (RA) position at the intersection of music and artificial intelligence.
In this position, the RA will conduct research to unravel the intricacies of Arabic music using modern AI and ML tools.
Target applicants are Mechanical and Electrical Engineers, Computer Engineers, and Applied Mathematicians and Computer Scientists with background in data science, artificial intelligence, machine learning, and signal processing. Knowledge of music theory is a plus; but not formally required.
Interested applicants should email both professors using the title: AI for Arabic Music RA Application. The email should contain: CV, a transcript, a copy of degree from accredited institution, and an iinterest paragraph
Applications are accepted until the position is filled.
Postdoctoral Researcher – Control and Optimization Lab (CoOL)
Maroun Semaan Faculty of Engineering and Architecture (MSFEA)
American University of Beirut
Overview
The Control and Optimization Lab (CoOL) at the American University of Beirut (AUB) invites applications to a 2 years' postdoc co-funded by the Maroun Semaan Faculty of Engineering and Architecture (MSFEA) and the Center for Advanced Mathematical Sciences (CAMS) at AUB. The CAMS-MSFEA postdoctoral position is for 24 months with an immediate start date, with the possibility of extension to a third year contingent on satisfactory performance. The position deals with the analysis, design, and model reduction of networked dynamical systems. Interested applicants are encouraged to go through the
research profile of Dr. Dany Abou Jaoude prior to applying.
Successful applicants must hold a PhD degree in Mechanical Engineering or Electrical Engineering, or a closely related field, from a reputable and accredited international university, with a specialization in dynamics and control systems. The position targets international applicants, namely, applicants who have never studied or worked in Lebanon before.
The selected postdoctoral fellow will have the opportunity to engage in proposal writing activities as well as mentoring and supervision of PhD and masters' students. The postdoctoral fellow will extensively engage with CAMS stakeholders and is expected to contribute actively to life at CAMS: activities, seminars, etc.
Qualifications and skills
- Have an established track record in writing and publishing scientific papers in leading control conferences and journal venues
- Have completed extensive graduate level coursework in the fields of dynamics, control, and optimization
- Be fluent in MATLAB and its control and optimization toolboxes
- Research in the areas of networked dynamical systems, model reduction, and robust control
- Advanced level coursework in nonlinear systems theory, convex optimization, and robust and optimal control
Application procedure
To apply, interested candidates must send an email to Prof. Dany Abou Jaoude at
da107@aub.edu.lb with subject title: MSFEA-CAMS-postdoc-application. The application should contain:
- An updated CV
- A list of references (or letters of recommendation if available)
- A research statement
- A cover letter (interest paragraph)
- Academic transcripts from the various attended universities
- A copy of attained degrees
Applications will be accepted on a rolling basis until the position is filled.
PhD in the Biomimetics Engineering Lab (BEL) - Biomedical Engineering Program
Maroun Semaan Faculty of Engineering and Architecture (MSFEA)
American University of Beirut
Overview
The Biomimetics Engineering Lab is seeking highly motivated candidates for PhD degrees in the areas of Tissue Engineering, Biomaterials and Drug Delivery. If you want to join a dynamic team of passionate researchers and find the topics investigated by the
Biomimetics Engineering Laboratory attractive to you, contact Dr. Rami Mhanna.
Qualifications
MS in Physics, Biophysics, Mechanical Engineering, Biomedical Engineering or other relevant fields. Candidates should have an interest in biology and experience in one or more of the following areas: cell culture techniques and cell assessment tools, lab-on-a-chip, atomic force microscopy, biomaterials, nano/micro fabrication.
Main Duties
- Work on a single cell manipulation device
- Write scientific documents including research papers, reports and patents
- Assist in management of the lab equipment
- Collaborate with lab members and other AUB researchers
- Participate in lab meetings and communicate results on a monthly basis with lab members
Skills
- Academic writing and presentation skills
- Ability to work in a team with interdisciplinary interests
Eligibility
- The applicant never studied or worked in Lebanon, and
- Hold a PhD from an internationally recognized university
Duration
Up to 5 years
Application procedure
Candidates are requested to send their CV and academic transcripts to Dr. Rami Mhanna at
rm136@aub.edu.lb
Postdoc in the Biomimetics Engineering Lab (BEL) - Biomedical Engineering Program
Maroun Semaan Faculty of Engineering and Architecture (MSFEA)
American University of Beirut
Qualifications
PhD in Physics, Biophysics, Mechanical Engineering, Biomedical Engineering or other relevant fields. Candidates should have an interest in biology and experience in one or more of the following areas: cell culture techniques and cell assessment tools, lab-on-a-chip, atomic force microscopy, biomaterials, nano/micro fabrication. Candidates for the Postdoc position must have cell culture experience and demonstrated writing skills (a minimum of 1 first author publication.
Main duties
- Create lab-on-chip devices
- Characterize and analyze the developed devices
- Work on a single cell manipulation device
- Write scientific documents including research papers, reports and patents
- Assist in management of the lab equipment
- Collaborate with lab members and other AUB researchers
- Participate in lab meetings and communicate results on a monthly basis with lab members
- In addition to the above, candidates for the post doc position will be required to supervise PhD and MSc students
- Write proposals for grants
- Identify collaborations within and outside AUB
Skills
- Micro fabrication
- Academic writing and presentation skills
- Ability to work in a team with interdisciplinary interests
Eligibility
- The applicant never studied or worked in Lebanon, and
- Hold a PhD from an internationally recognized university
- A background in Physics, Biology or Mechanical Engineering
Duration
12 months with possibility for extension
Application procedure
Candidates are requested to send their CV and cover letter in one document to Dr. Rami Mhanna at
rm136@aub.edu.lb