Operating Budget

​​Operating Budget Process

The day-to-day operations of the university are primarily funded through unrestricted funds, and each year the Board of Trustees approves this funding through the annual Operating Budget.  Restricted funds are dealt with separately by the Office of Grants and Contracts and the Office of the Comptroller.  The Draft Operating Budget is first presented to the Board at its March meeting and approved in its final form in May​-June of each year.  The timing of this process and approximate deadlines for budget submissions are detailed in the budget calendar.

The Operating Budget is ultimately approved each year by the Board of Trustees upon the recommendation of the university's Budget Committee.  Prior to the committee's final recommendation, deans and other area managers work with senior administration to arrive at the best allocation of available resources within the realm of operations.  The Office of Financial Planning and Budget works with those deans and area managers to assist them in this goal.  We also work with the finance team of Medicine to consolidate the operating budget into one document with a balanced fiscal result.

​Operating Budget Requests

All operating budget requests are first directed to the relevant dean or area manager.  The below table summarizes who is responsible for initial screening of all operating budget requests.  This does not necessarily apply, however, to the AUBMC, Faculty of Medicine, School of Nursing, Saab Medical Library or UHS whose budgeting process is administered by the finance team of the Vice President for Medical Affairs.

​Department or Unit
​Requests Submitted By
​Requests Submitted To
​Academic Department or Unit
(e.g., FAS Department)
​Department Chairperson or Head
(e.g. FAS Department Chairperson)
​Dean's Office
(e.g. Dean of Arts & Sciences)
​Unit that reports directly to President, Provost or Vice President.

(e.g., Library)​
​Director or Unit Head

(e.g., Library Director)
​Office of the President, Provost or Vice President

(e.g. Provost's Office)
​Department or office that reports to another department (sub-unit).

(e.g. Department of Supply)
​Director of Department (Sub-Unit)

(e.g., Supply Department Director)

​​Director or Unit Head

(e.g., Director of Business Services)